Grant Resources for JALC Faculty and Staff

External Grant Opportunities

John A. Logan College follows an established process for pursuing grant funding from federal, state, local, and private funding agencies. All external grant proposals submitted on behalf of John A. Logan College follow a three-phase grant life cycle consisting of the Pre-Award, Award, and Post-Award phases. Required approval forms must be submitted to the Grant Team at designated stages before the proposal may proceed. Completed forms should be emailed to grants@jalc.edu.

Institutional Approval and Signature Authority

All external grant applications must be coordinated through the Grant Team and receive institutional approval before submission. Faculty and staff are not authorized to independently submit grant applications or make commitments on behalf of John A. Logan College.

In accordance with Board Policy 4110 and Administrative Procedure 711.A, the College President is the authorized institutional representative for grant commitments and award acceptance. Only the President, or an individual formally authorized in writing by the President, may sign on behalf of the College.

Grant Life Cycle

This image is titled “Grant Life Cycle” and visually represents a sequential process for managing grants from concept through completion. The information is presented left to right and divided into three labeled phases: Pre Award, Award, and Post Award. The Pre Award phase includes three steps. Step one is “Develop Idea,” shown with a light bulb icon. Step two is “Find Funding,” shown with a money icon. Step three is “Get Approval,” shown with a thumbs up icon. This step requires Form 1. The Award phase includes three steps. Step four is “Write Proposal,” shown with a pen icon. Step five is “Get Approval,” shown with a clipboard icon. This step requires Form 2. Step six is “Submit Application,” shown with a submission icon. The Post Award phase includes four steps. Step seven is “Receive Award,” shown with a ribbon icon. This step requires Form 3. Step eight is “Start Project,” shown with a calendar icon. Step nine is “Complete Reports,” shown with a checklist icon. Step ten is “Share Success,” shown with a speech bubble icon. A note at the bottom explains that required forms correspond to specific grant activity phases. This graphic conveys a linear workflow. All information shown visually is provided in text form.

Each phase below provides step-by-step guidance, required forms, and responsibilities for successfully developing, submitting, and managing external grants.

  • STEP 1: DEVELOP YOUR PROJECT IDEA 

    Identify the need or opportunity your project will address. Clearly define the goals, objectives, and intended outcomes of the project.

  • STEP 2: IDENTIFY POTENTIAL FUNDING SOURCES 

    Research grant opportunities that align with your project idea and institutional priorities. Confirm eligibility and funding requirements.

  • STEP 3: OBTAIN INITIAL APPROVAL 

    Complete and submit FORM 1: Grant Proposal Approval to initiate internal review. Approval of Form 1 is required before proceeding to the Award phase.

  • STEP 1: WRITE PROJECT PROPOSAL 

    Identify key team members and assign a Principal Investigator (PI) to lead the proposal and oversee the project.  Develop the proposal in alignment with funder guidelines, including project activities, outcomes, evaluation methods, and timelines. 

  • STEP 2: OBTAIN INSTITUTIONAL APPROVAL 

    Complete and submit FORM 2: Grant Application Approval for institutional review prior to finalizing the application. Work with the Grant Office and Business Office to confirm budget accuracy and required documentation.

  • STEP 3: SUBMIT THE GRANT APPLICATION 

    The Grant Manager will review the completed proposal and submit the application to the funding agency on behalf of the College.

 

  • STEP 1: RECEIVE AND RECORD AWARD DECISION

    Email a copy of the award decision, whether approved or denied, to the Grant Team. Submit FORM 3: Grant Award Decision to document the outcome. Forward the official grant agreement or contract for review and processing.

  • STEP 2: INITIATE PROJECT ACTIVITIES

    Launch the project in coordination with the Grant Office and Business Office. Follow all grant terms, institutional policies, and reporting requirements.

  • STEP 3: COMPLETE REQUIRED REPORTS   

    Submit all required programmatic and financial reports according to the grant schedule. Coordinate project reporting and closeout with the Grant Office and Business Office to ensure compliance with grant requirements.

  • STEP 4: SHARE GRANT SUCCESS 

    Contact JALC Marketing, Communications & Public Relations to share grant success on social media.

Grant Forms

The following forms are required at designated stages of the grant life cycle. Select each form below to learn more about its purpose. Online forms are currently being developed. In the meantime, please contact the Grant Team at grants@jalc.edu for assistance.

Required during the Pre-Award phase to obtain initial approval to pursue a grant opportunity. Contact the Grant Team at grants@jalc.edu before beginning proposal development.

Required during the Award phase to obtain institutional approval before submitting a completed grant application. Contact the Grant Team at grants@jalc.edu to coordinate the approval process.

Required during the Post-Award phase to document the funding agency’s award decision. Forward all award or denial notifications and accompanying documents to grants@jalc.edu.

Common Funding Sources

Below are key organizations and agencies that offer competitive funding opportunities for educational institutions, research initiatives, and community programs. 

Once you’ve identified a potential funding source, begin the Pre-Award Phase of the grant process by developing your idea and completing Form 1: Grant Proposal Approval.

All Grant Search

Economic Development Administration (EDA)

Health Resources & Services Administration (HRSA)

National Science Foundation (NSF)

National Institutes of Health (NIH)

National Endowment for the Arts (NEA)

National Endowment for the Humanities (NEH)

Illinois Board of Higher Education (IBHE)

Illinois Community College Board (ICCB)

Illinois Department of Human Services (IDHS)

Illinois Department of Public Health (IDPH)

Illinois State Board of Education (ISBE)

Department of Commerce and Economic Opportunity (DCEO)

 

Grants.gov 

Private Foundation Directory

 

 

JALC Policies and Procedures 

These are the JALC Policies and Procedures commonly used for grants.

BOARD POLICY

  • 7170 – Grants & Grant Management

ADMINISTRATIVE PROCEDURE

  • 711 – Grants & Grant Management

ADMINISTRATIVE PROCEDURE

  • 711 – Grants & Grant Management

BOARD POLICY

  • 5153 – External Consulting and Employment
  • 5280 – Health Insurance
  • 5285 – Life Insurance
  • 5332 – Release Time for Faculty

ADMINISTRATIVE PROCEDURE

  • 522 – Professional Employment Levels
  • 522A.1 – Professional and Executive Support Staff Salary Schedule
  • 508 – Stipends

ADMINISTRATIVE PROCEDURE

  • 742 – Travel Authorization and Reimbursement 
  • 742A – Mileage Reimbursement for Adjunct Faculty

 

ADMINISTRATIVE PROCEDURE

  • 751 – Institutional Review Board

BOARD POLICY

  • 7154 – Purchasing & Disbursements

ADMINISTRATIVE PROCEDURE

  • 701 – Purchasing Procedure

WEBSITE – Purchasing Office

Federal Grant Regulations

Federal grant funding comes with specific requirements for how funds are spent, managed, and reported. John A. Logan College must comply with these regulations throughout the grant life cycle.

2 CFR Part 200 – Uniform Guidance

State Grant Regulations

Illinois state grants are subject to the Grant Accountability and Transparency Act (GATA), which establishes requirements for grant applications, financial management, reporting, and compliance throughout the grant life cycle.

Illinois Grant Accountability and Transparency Act (GATA) – Guidelines and Resources

Key Roles in the Grant Process

Serves as the project lead and primary point of contact. Develops program content, oversees project implementation, ensures compliance with grant requirements, and coordinates with the Grant Office and Business Office.

Coordinates the full grant life cycle, including proposal development, institutional approvals, submissions, award administration, and compliance with College, state, and federal requirements.

Provides financial oversight of grants, including budget development and approval, expenditure tracking, financial reporting, and fiscal compliance.

Assists with sharing approved grant successes through College marketing and communication platforms.

Grant Contacts

Grant Office:
GRETCHEN CUDWORTH | Grant Manager
gretchen.cudworth@jalc.edu
618 | 985-2828 Ext. 8730

ALEX WATERS | Grant & Advancement Specialist
alexandria.waters@jalc.edu
618 | 985-2828 Ext. 8991


Business Office:
GRACIE MAYNOR | Grant Accountant
gracie.maynor@jalc.edu
618 | 985-2828 Ext. 8045

COLBY CHAMNESS | Associate Controller
colby.chamness@jalc.edu
618 | 985-2828 Ext. 8031

grants@jalc.edu