Job Description

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Administrative Assistant V (Assistant Provost of Academic Affairs)

Job Type: Operational Staff

Description:

The Administrative Assistant V to the Assistant Provost of Academic Affairs will be responsible for supporting the Assistant Provost and full-time faculty in the daily operations of instruction-related activities and responsibilities.

 

Essential Functions and Responsibilities

  • Oversees all administrative assistant functions of the office; sets priorities; enforces regulations
  • Assists in the scheduling and planning of the annual budget process; tracks financial reporting requirements and budget calendars
  • Responsible for setting up meetings including agendas. Attends meetings as appropriate, takes and transcribes notes and minutes of meetings; prepares and distributes minutes to appropriate personnel
  • Must possess considerable initiative and discretion. Must be knowledgeable about and sensitive to educational, political and social issues
  • Maintains appointment schedules and calendars, makes travel arrangements for the office staff
  • Performs complex and confidential secretarial duties including independently responding to letters and general correspondence of a routine nature; processes and maintains confidential and sensitive information
  • Monitors progress of projects; ensures deadlines are met; reviews completed tasks; ensures any necessary changes are made
  • Screens calls, visitors, answers inquiries; conducts research and responds to requests for information
  • Acts as liaison between the staff and the general public as assigned
  • Tracks and reconciles all budget accounts
  • Routinely responds to complaints; researches and resolves or refers to appropriate personnel
  • Other duties as assigned
  • Duties must be performed on John A. Logan campus or designated locations.

Required Qualifications

  • Associate’s degree from an accredited institution in a business-related field plus four years’ office work experience; or five years’ office management experience
  • Assessments or acceptable certification for the appropriate level of Microsoft Office skills will be required. 

Deadline to Apply:  Open until filled

Type of Position: Full-time; Operational; Grade 5 

Hours: 7:30 am – 4:00 pm, Monday – Friday (occasional evenings and weekends) 

Salary: $15.71 per hour

Send a John A. Logan College operational application, resume, and copy of all transcripts to robynbrummett@jalc.edu or to the address listed below.

John A. Logan College
Attn: Office of Human Resources (C116)
700 Logan College Drive
Carterville, IL 62918