Administrative Assistant V (Dean for Financial Operations)
Deadline Open until filled
Start Date TBD
Hours 8:00 a.m. - 4:30 p.m. Monday - FridayDescription
Full-Time; Operational; Grade 5
Oversees all support staff functions of the office; sets priorities; enforces regulations; assists in the scheduling and planning of the annual budget process; tracks financial reporting requirements and budget calendars; responsible for setting up meetings, including agendas; attends meetings as appropriate, and takes and transcribes notes and minutes of meetings; prepares and distributes minutes to appropriate personnel; must possess considerable initiative and discretion; must be knowledgeable about and sensitive to educational, political, and social issues; maintains appointment schedules and calendars; makes travel arrangements for the office staff; performs complex and confidential secretarial duties including independently responding to letters and general correspondence of a routine nature; processes and maintains confidential and sensitive information; monitors progress of projects; ensures deadlines are met; reviews completed tasks; ensures any necessary changes are made; screens calls, visitors, and answers inquiries; conducts research and responds to requests for information; acts as liaison between the staff and the general public as assigned; tracks and reconciles all budget accounts; routinely responds to complaints; researches and resolves or refers to appropriate personnel; filing of assigned correspondence, mail distribution, and notarization of documents; provide administrative assistance to the Director positions within the Business Office; distribute documents including budgets, financial board reports, and year-end audit reports; maintain worksheets for project tracking; ERP system usage including entering journal entries, requisitioning, and report generation; provide backup for the following positions: cashiers, accounts receivable, and accounts payable; prepare accounts payable checks for remittance; assist with reconciliation of vendor statements; monitoring campus-wide travel advances and balancing the receivable account; assist with bank reconciliations; assist with closing of financial records including preparation of audit workpapers; proofreading of documents and verification of data entry for accuracy; scanning, document management, and record retention; monitor and stock office supply room inventory; operate various types of office equipment; other duties as assigned.
Duties must be performed on John A. Logan campus or designated locations.Qualifications
Requires an associate’s degree from an accredited institution in a business-related field, plus four years’ office work experience; or five years’ office management experience. Assessments or acceptable certification for the appropriate level of Microsoft Office skills will be required.Salary
$13.12/hourHow to apply
If you are interested in this position, please submit an Operational Staff application (PDF), general skills survey form and un-official transcripts. Once you have completed your application please hand deliver or mail it to the address listed below.John A. Logan College
Office of Human Resources Room C116
700 Logan College Road
Carterville, IL 62918 Additional Information
Required typing test to be scheduled through Testing Services.